The True Cost of VoIP Numbers: How to Save Money and Improve Communication

Learn about the direct and indirect costs associated with VoIP numbers and how businesses can save money while still enjoying the features and reliability of a VoIP system.

The True Cost of VoIP Numbers: How to Save Money and Improve Communication

As a seasoned expert in the field of Voice over Internet Protocol (VoIP), I have witnessed firsthand the numerous benefits and cost savings that this technology can bring to businesses. While VoIP is a much more affordable option compared to traditional analog telephone service, it does come with its own set of expenses. In this article, I will break down the costs associated with VoIP numbers and provide valuable insight into how businesses can save money while still enjoying the features and reliability of a VoIP system.

The Direct Costs of VoIP Numbers

When it comes to VoIP, the main expense is from the VoIP provider. This includes the cost of the service itself, as well as any additional features or add-ons that a business may choose to include.

However, these costs are significantly lower than those associated with traditional landline service. With VoIP, there are no physical phone lines, which means no installation or maintenance fees. This alone can save businesses a significant amount of money. One way to further reduce costs is by using softphones instead of traditional desk phones. Softphones are software-based phones that can be installed on existing devices such as computers, smartphones, and tablets.

Since most employees already have these devices, there is no need to purchase additional hardware. This makes softphones a more affordable option for businesses looking for a complete VoIP solution.

The Indirect Costs of VoIP Numbers

In addition to the direct costs from a VoIP provider, there are also indirect costs that businesses need to consider. The most significant indirect cost is a high-speed Internet connection. Since VoIP relies on an Internet connection to function, businesses need to ensure that they have a reliable and fast connection in order to avoid any disruptions in service.

While this may seem like an added expense, it is important to note that most businesses already have a high-speed Internet connection in place for other purposes. Another indirect cost to consider is the potential loss of specific VoIP features when converting older hardware to accept a VoIP signal. While it may be tempting to save money by using existing hardware, businesses may miss out on some of the advanced features that come with dedicated VoIP phones. These features can greatly improve productivity and efficiency, making them a valuable investment for businesses.

The Savings of Switching to VoIP

Despite the initial costs associated with VoIP, businesses can expect to save more than 50% by switching from traditional phone systems to hosted VoIP software, according to telecommunications company Telizo. This is due to the reduced costs of hardware, maintenance, and domestic and international calls.

With VoIP, businesses can also enjoy improved reliability and call quality, as well as a wide range of features that can help increase productivity and efficiency.

What You Need for a Good VoIP Service

In order for a VoIP service to function properly, businesses need to have an Internet speed of at least 10 Mbps. This is relatively undemanding and most business Internet packages far exceed this speed. However, it is important to ensure that your Internet connection can support the number of users and devices that will be using the VoIP service.

The Cost of Transferring Numbers

If a business already has existing telephone numbers that they want to keep when switching to VoIP, there may be an additional cost for transferring these numbers to the VoIP provider. This is known as portability and it allows businesses to keep their current phone numbers without any disruptions in service.

However, this cost is typically minimal and can be negotiated with the VoIP provider.


In conclusion, while there are some costs associated with VoIP numbers, the overall savings and benefits far outweigh these expenses. By choosing a reliable VoIP provider and ensuring that your Internet connection can support the service, businesses can enjoy significant cost savings and improved communication capabilities. As an expert in the field, I highly recommend considering VoIP as a cost-effective and efficient solution for your business needs.